Sample Company S.L.

1. CriticalGive overseers the skills and authority to step inName an overseer for each high-risk system, train them on its limits and on automation bias, and confirm in writing that they may override or stop it. Training: Half day training per overseer on the system's instructions for use, limits and override steps, with a yearly refresher
2. CriticalMissing: Named, trained overseersName an overseer for each high-risk system, train them, and confirm in writing that they may override or stop it.
3. CriticalSpot high-risk uses before they startCheck every AI use against the Annex III list, record the result, and send any high-risk use to the person responsible before it goes live. Training: 45 minute session for HR, finance, operations, legal and leadership on the high-risk list, using your own examples
4. CriticalHR: Rules is red (22%)Run a short rules session for HR, using the topics they missed, then ask them to retake the check.
5. HighMissing: Written AI use policyWrite a one or two page AI policy and ask every staff member to confirm they have read it.

AI tools staff say they use

• Microsoft Copilot17
• Translation tools10
• ChatGPT8
• Meeting notes or transcription8

Declared by the company: ChatGPT, Microsoft Copilot, AI features inside our business software (CRM, HR, finance), Meeting notes or transcription, Translation tools.